Other departments at a glance
HR applications
The main tasks of the HR Applications department, which was founded in 2010, include the development of new software and the expansion of existing programmes to simplify and optimise processes that specifically affect the HR area.
The programmes include
- PSP-HR
- Electronic job advertisement
- Job exchange of the University of Graz
- Electronic applicant management
- Electronic job description
- Electronic administration of employee appraisals
- Creation of electronic forms, various websites and online platforms
The services include
Organizing user training sessions
Preparing user documentation and manuals
Server administration
Ongoing maintenance of websites and electronic forms
Personnel management
The task of Human Resources Management is to administer the employment relationships under private law of all employees (including former contract staff) at the University of Graz, both in the area of academic university staff and in the area of general university staff. Our area of responsibility therefore essentially comprises the following activities:
- Recruitment: Administration of advertisement and other recruitment procedures (including appointment procedures to fill professorships); drafting and conclusion of employment contracts (and freelance contracts) and registration for statutory social insurance
- Administration of current employment relationships: Preparation of monthly payroll; administration of all absences (holidays, sick leave, care leave, leave of absence, parental leave, etc); accounting for business trips and leave of absence with RKZ; changes to the scope of employment, etc
- Advising employees and line managers on labour and social security issues
- Termination of employment relationships
Accounting, planning & SAP development
The main tasks of the"Payroll, Planning and SAP Development" team include
Performing gross/net payroll accounting for the salaried employees of the University of Graz
Handling all reporting obligations related to payroll accounting, such as sending wage slips to the tax authorities and submitting registrations and deregistrations to health insurance providers
Preparing personnel cost planning in SAP-HR
Providing data for the calculation of personnel provisions
Generating SAP-HR evaluations and reports
Conducting system tests and controls in the SAP-HR environment
Serving as the interface to the Federal Computing Centre (Bundesrechenzentrum) in SAP-HR matters
Providing user training and support in SAP-HR
Maintaining organizational management data in SAP-HR
University Office and Travel Management
University Office
For each university, a University Office has been established in accordance with § 125 (1) of the Universities Act 2002 (UG 2002). This office is directly subordinate to the Federal Minister and headed by the Rector.
The University Office, acting as the first-instance service authority, is responsible for handling all employment and salary-related matters concerning the public-law employees (civil servants) assigned to the university—both academic and general staff. Appeals against decisions issued by the University Office are decided by the Federal Minister.
In addition, the University Office manages the personnel administration of former contract employees.
Travel Management
The Travel Management Unit is responsible for advising and supporting all processes related to business trips and travel expense reimbursements for all university staff within the electronic travel workflow (ESS).
